Meeting specialist for science conferences (m/w/d)

We are currently recruiting permanent part-time (30–35 hours/week) and full-time (40 hours/week) staff members for the position of

Copernicus Meetings is your chance to be part of a great team organizing scientific conferences all over Europe attended by 500 to 20,000 participants from all over the world. We work in close collaboration with international, non-profit scientific member associations from the Earth and environmental sciences. Equality, diversity, and inclusiveness are the main drivers for our full-hybrid events.

Your tasks

• serving abstract authors, session organizers, and programme committee members in their 1-year preparation of our conferences,
• email and telephone support for these stakeholders who are users of our custom-developed online tools for the complex organization of the conference programme,
• collaboration with and coordination of our technical suppliers (AV, IT, signage, exhibition constructions, catering),
• on-site running of the conferences requiring 2–3 business trips of 1 week each as well as 1–2 short trips of 2–3 days each within Europe annually.

Your profile

• You speak and write English at an advanced level.
• You have the ability to deal with dissatisfied customers.
• You can withstand high stress levels around deadlines or during conferences.
• You enjoy exchange with people from all around the world with diverse backgrounds.
• You like to travel and find your way in unknown environments.
• You are motivated and possess good organizational and time-management skills.
• You are open-minded to learning new technologies.
• You are a team player with the ability to take on your own responsibilities.

We offer

• a friendly working environment with 10 open-minded colleagues in our Meetings department (and 60 in the whole Copernicus family); the position requires residency in Germany with the choice of permanent home office or work in our headquarters in Göttingen;
• a challenging and rewarding job with opportunities to contribute your unique talents;
• a secure working position with performance-related allowances, substantial social benefits, and a family-friendly policy;
• a good balance of stress phases and relaxation – any gained overtime and your holidays are always taken within the given year.

Join us and be part of 37 years of experience in organizing 10–15 international conferences per year, including Europe's largest (and the world's second largest) Geoscience conference with 20,000 attendees from more than 100 countries.

Your application

Your application should include a cover letter in English, your CV, relevant certificates, and your asking salary. Please send your application to Nicole Fromm at jobs@copernicus.org. We are looking forward to meeting you.